Minutes Depot
Online Bookkeeping solution for Corporate market
Services & Technologies
project
management
Scrum Methodology
front-end
development
JavaScript
HTML, CSS
back-end
development
Ruby on Rails
Terms: Dec 2015–in progress
Customer’s country: Canada
What is minutes depot Application?
Minutes is an Online Bookkeeping solution for the Corporate market. The Solution helps to move all internal documentation online in a PDF format with the following benefits:
- Respect the highest security standards in the industry
- Unlimited number of collaborators on a minute book
- Manage collaborator permission for reading or writing
- Smart Transaction Management
- A complete history of each operation
- Flexible Billing Module
- Multiplatform Access
- Daily Backup
Minutes Depot Features
Manage Shareholders, Officers and Directors
Lists can be modified in the Minutes Depot interface and can be linked to related documents, such as an officer’s acceptance of a role or a resignation, if applicable.
Share Management Made Easy
The share management interface makes the issuance, transfer, or buyback of shares easy. A user's share certificates are kept up to date and available at all times.
Our Document Generator Wizard
After a user answers a few questions and the Minutes Depot Document Generator Wizard will take care of filling out all the sections and documents of the minute book. However, users can skip the document generator if they prefer to use their templates.
Essential Sharing Tool
Minutes Depot is an easy way to share minute books with professionals, associates, partners and investors. Sharing is done in seconds by entering the person’s name and email address and an invitation is sent out. Users can control access by specifying an expiration date or by limiting access to documents in read-only mode. If necessary, a user can require a trusted user/book administrator to approve documents before they can be added to the corporate record.
Practical Reminders and Notifications
With reminders, users will always attend to all critical dates, such as completing an annual filing. In addition, Minutes Depot sends users email notifications when one of their associates modifies the minute book.
Data is Secure
Because of the type of service offered, the management team at Minutes Depot is very aware of the importance of the confidentiality, integrity, and availability of the information in a minute book. By working in partnership with globally-recognized leaders, Minutes Depot is able to maintain the highest security standards in the industry.
History
With Minutes Depot’s permanent detailed records, the history section of a minute book lets a user see any modifications, who made them, and when they were made.
Electronic Signature
With Minutes Depot, there is no need to bring in managers, partners, or associates to sign documents. A user can place a copy on the platform and request a signature from interested party. They will each receive 2 unique key codes, one by email and the other by SMS. The combination of these two key codes with their login will verify the person’s identity.
Paperless Board of Directors
It simplifies the management of meetings. Minutes Depot’s Paperless Board of Directors can manage the complete cycle: meeting invitations, agenda creation, drafting of minutes of proceedings, approvals, and signatures. The platform strictly controls the accuracy of the information present throughout the cycle.
An Intuitive Search Tool
The search tool lets users find any document in their minute book in seconds. Whether they are searching by description, date, or content, it’s easy to find any document generated by the platform.
Developer’s insight
“It was an exciting experience working with PDF files. In this application, we can not only to load the PDF files but also to modify them. The team was tasked with choosing the most convenient library for processing PDFs. We have implemented a possibility to edit the file before downloading using WYSIWYG-editor. Also, we have implemented a Wizard, which allows the user to create almost all the basic components in one module in a few steps. Also, the Wizard has created two opposite issues for the developers. On the one hand, it had to be as simple as possible for the end users and also consist of a few steps. On the other hand, it had to contain a large amount of functionality in one small module. That was not an easy task.”
Olena Ohranchuk, Back-end developer
“While working on the Minutes Depot project, our team faced a lot of interesting and challenging tasks. For me, creating dynamic dashboards for users and administrators was a valuable and exciting experience. The user's dashboard dynamically collects all necessary data from a database. It provides a user with real-time information about their smart digital book and all the required actions. Administrator's dashboard allows a customer to have a visual representation of operational information about sales and gain, which identifies trends, measures efficiencies and makes more informed decisions. While implementing the dashboard we used JS libraries to build graphs and info-tables on the fly, depending on a time period and other filters.”
Taras Haiduchyk, Back-end developer
EXCELLENT WORK!
While working on the project, all team cared about our project and needs. We recommend them without a doubt to anyone looking for high-quality and professional programming for a reasonable price.
Louis Bedard
Co-Founder at Minutes Depot